Title: Site Administrator
Start Date: 01 April 2023
Contract Term: Full time / Permanent
Type: 5 days a week


The Pavilions Niseko KK is seeking a full time Site Administrator which will include managing the
day-to-day office work for the development of The Pavilions Niseko hotel. The ideal candidate
will be competent in prioritizing and working with little supervision. They will be self-motivated
and trustworthy. The site administrator ensures smooth running of our company’s office and
contributes in driving sustainable growth.


・Coordinate office activities and operations to secure efficiency and compliance to
company policies
・Liaise with local and offshore contractors, local offices and stakeholders
・Liaise with local and offshore vendors and suppliers for cost control by research and
negotiation on variation of work orders and their pricings
・Liaise with the branded residence owners and their management companies with their
inquiries and periodical billing
・Carry out Japanese/English translations of documents
・ Assist with real estate sales including keeping the agents updated with latest news,
arrange site inspections, help prepare agent agreements and sales contracts
・ Manage agendas/travel arrangements/appointments etc. for the upper management
・ Developing new contracts (eg. employment, workorder, management, rental property),
forms and processes for all business activities
・ Manage phone calls and correspondence (e-mail, letters, packages etc.)
・ Support budgeting and bookkeeping procedures
・ Create and update records and databases with personnel, financial and other data


・Track stocks of office supplies and place orders when necessary
・ Submit timely reports and prepare presentations/proposals as assigned
・ Assist the Global Marketing manager with updates as assigned
・ Take and produce minutes from meetings
・ Coordinate site management and maintenance activities to make sure the resort site is
well looked after

・Proven experience as an office administrator, office assistant or relevant role
・ Outstanding communication and interpersonal abilities
・ Requirements able to drive
・ Native written/spoken Japanese
・ Has a good command of English
・ Right to work in Japan


Please email your CV to Midori at [email protected]